Human Resources Office & Admin Specialist Senior / Office & Admin Specialist Sr / Full-time

Working Title: Human Resources Office & Admin Specialist Sr Job Class: Office and Administrative Specialist, Senior Agency: Minnesota Department of Veterans Affairs Job ID: 96594 Location: St. Paul Telework Eligible: Yes. Please note this position is telework eligible and required to work in-person for at least 50% of scheduled workdays each month. Full/Part Time: Full-Time Regular/Temporary: Unlimited Who May Apply: Open to all qualified job seekers Date Posted: 08/26/2026 Closing Date: 09/08/2026 Hiring Agency/Seniority Unit: Veterans Affairs Dept / Veterans Affairs-Confid Division/Unit: Department of Veterans Affairs / Human Resources CO Staffing Work Shift/Work Hours: Day Shift Days of Work: Monday - Friday Travel Required: No Salary Range: $22.62 - $30.62 / hourly; $47,230 - $63,934 / annually Classified Status: Classified Bargaining Unit/Union: 217 - Confidential/Unrep FLSA Status: Nonexempt Designated in Connect 700 Program for Applicants with Disabilities: Yes The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. The Minnesota Department of Veterans (MDVA) is looking for a full-time Human Resources (HR) Administrative Assistant to join our HR team in Administrative Services. The position is responsible for providing organizational support to the HR Division by updating HR systems and providing data (verification of employment;), performing support tasks, such as filing, length of service awards, retirement awards, milestone awards, establishing vacancy files, arranging meetings, preparing materials for scheduled trainings and meetings; preparing and distributing materials and information to support recruitment. Please see a message from Minnesota Department of Veterans Affairs Commissioner, Brad Lindsay. Select Link To facilitate proper crediting, please ensure that your resume/application clearly describes your experience in the areas listed below and indicates the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position. Minimum Qualifications One year of experience providing administrative support in Human Resources functions in at least two (2) of the following areas: Staffing such as recruitment, selection, retention Maintaining and processing human resources data, Responding to human resources related questions and inquiries, Maintaining human resources files, Conducting employment verifications and/or reference checks. AND Knowledge of purchasing sufficient to purchase materials such as supplies and make travel arrangements. Customer service skills sufficient to respond to inquiries on a wide variety of Human Resources related questions with the ability to direct calls to appropriate staff members. Computer software skills such as Microsoft Word, Excel, Outlook, Teams, Adobe, and PowerPoint are sufficient to develop, modify, and generate forms, reports, correspondence etc. Experience in creating accessible documents. Ability to effectively prioritize and organize competing demands sufficient to initiate and complete a variety of tasks independently and simultaneously. Strong proficiency in writing and grammar skills sufficient to write, prepare and edit materials, using proper spelling, punctuation, and sentence construction. Preferred Qualifications Experience performing administrative support work for a work unit’s expenses and budget administration. Experience designing, developing and maintaining web pages and/or SharePoint sites. Experience using human resources information system (HRIS) (preferably SEMA4 or similar PeopleSoft HRIS). Experience conducting employment verifications and/or reference checks using online hiring software such as Crosschq, Skill Survey or related system(s). Experience using human resources information system (HRIS) (preferably SEMA4 or similar PeopleSoft HRIS). Two (2) years’ experience in providing administrative support in Human Resources. Additional Requirements This position requires successful completion of the following: A Minnesota Department of Human Services (DHS) background check may be conducted on the top finalist(s) for the position(s). When conducted, a finalist must pass the DHS background check. Employment reference checks will be conducted on finalists. This may include a review of documentation related to job performance and contact with the applicant's former employer(s). How To Apply Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers. Contact If you have questions about this position, contact Jenifer Rodriguez at jenifer.rodriguez@state.mn.us or 612-209-4331. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Jenifer Rodriguez at jenifer.rodriguez@state.mn.us. Per M.S. 43A.111, MDVA will give priority consideration to certain qualified disabled Veterans. To be considered, you must be included on a US armed forces permanent disability list with a disability rating of at least 30% or been rated by the US Department of Veterans Affairs as having a compensable service-connected disability of at least 30%. Official written documentation of this disability dated no more than one-year preceding the date of application must be submitted. Please email the documentation, your DD214, and the job posting ID number to Jenifer Rodriguez at jenifer.rodriguez@state.mn.us no later than the job posting closing date. Working together to improve the state we love. What do Minnesota's State employees have in common? A sense of purpose in their work Connection with their coworkers and communities Opportunities for personal and professional growth Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well. Your Benefits May Include Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plans Fertility care, including IVF Diabetes care Dental and orthodontic care for adults and children 6 weeks paid leave for parents of newborn or newly adopted children Pension plan that provides income when you retire (after working at least three years) Employer paid life insurance to provide support for your family in the event of death Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury Tax-free expense accounts for health, dental, and dependent care Resources that provide support and promote physical, emotional, social, and financial well-being Support To Help You Reach Your Career Goals Training, classes, and professional development Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov) Employee Assistance Program (EAP) For Work/life Support A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota. EQUAL OPPORTUNITY EMPLOYERS Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law. Applicants With Disabilities Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.

Provide organizational support to the HR Division by updating systems, managing data, and handling employment verifications. Perform administrative tasks including filing, arranging meetings, and preparing materials for recruitment and training.

Requires one year of HR administrative experience in areas such as staffing, data processing, or file maintenance. Must possess proficiency in Microsoft Office Suite, strong writing skills, and the ability to handle purchasing and travel arrangements.

• Paid Vacation • Sick Leave • Paid Holidays • Medical Insurance • Dental Insurance • Vision Insurance • Prescription Drug Plans • Fertility Care • Diabetes Care • Orthodontic Care • Paid Parental Leave • Pension Plan • Employer Paid Life Insurance • Short-term Disability Insurance • Long-term Disability Insurance • Tax-free Expense Accounts • Employee Assistance Program

• Service à la clientèleSouhaitée
• Microsoft ExcelSouhaitée
• Microsoft WordSouhaitée
• Microsoft OutlookSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Human Resources Administration
• Recruitment
• Staffing
• Data Management
• Employment Verification
• Customer Service
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft Teams
• Adobe
• Microsoft PowerPoint
• Document Accessibility
• Writing and Grammar
• Budget Administration
• SharePoint

• Human Resources
• Administrative
• Government & Public Sector

Expérience minimale

2+ ans

Postuler avant le

25 sept. 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Présence au bureau

3 jours par semaine

Niveau d’expérience

Entry level