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Résumé du poste

The Administrative Assistant II provides clerical and administrative support to the Human Resources department, including managing staff profiles and employee contracts in the HRMS. Key duties include coordinating interviews, maintaining document management systems, and assisting with HR operational needs.

Détails du poste

Company Overview As a rapidly growing school division in Alberta, Rocky View Schools (RVS) supports the educational needs of more than 29,600 students from Kindergarten to Grade 12 in 53 schools to ensure they learn, belong and succeed. RVS is situated on the traditional territories of the Treaty 7 region of Southern Alberta including the Siksikaitsitapi (Siksika, Kainai, Piikani, Amskapi Pikuni), the Tsuut’ina, the Îyâxe Nakoda Nations (Bearspaw, Chiniki, Goodstoney), and the Rocky View Métis District. Our team is committed to creating positive, safe and inclusive environments for students to learn and for staff to work together. RVS encourages applications from individuals who can help shape and embody our core values of Leadership, People, Community and Innovation, and support our vision that RVS is a world-class learning organization where all students achieve their absolute best. The Opportunity RVS is seeking an outstanding professional for a temporary full-time (35 hours/week) Administrative Assistant II position starting immediately until January 8, 2027(with the possibility of extension). The position will be located at the Education Centre in Airdrie, Alberta. As a member of the Human Resources department, the Administrative Assistant II will perform a variety of administrative and clerical duties to support the team. The Administrative Assistant II will be an effective communicator with excellent organization, prioritization, time-management and customer service skills. A solid technology background is required for this position. Responsibilities Include Updating staff profiles in HRMS system Assisting in completion of meeting minutes for HR Department Meet regularly with RVS employees to receive employment documentation Create employee contracts and completes data entry in the HRMS System Assists the Talent Team with administrative tasks (i.e. setting up interviews, testing, etc.) Accurately complete document management as per standard HR procedures and guidelines Create and maintain effective workflow while handling various project simultaneously Complete other administrative duties efficiently while meeting assigned deadlines Support HR operational needs as required Education/Experience Certificate or diploma in office management, business administration, or a related field Two or more years’ experience in an administrative assistant role in an office environment Previous experience with customer service in a fast-paced environment Previous experience in an educational setting is considered an asset Knowledge And Skills Outstanding communication and customer service skills Highly effective organizational and prioritization skills Demonstrated ability to deal with a variety of complex and sensitive issues professionally and in a timely manner Ability to successfully work in a team environment as well as independently with minimal supervision Ability to think critically and deal with changing priorities in a fast-paced environment Proficient in Microsoft Office Suite and web-based applications Knowledge of HRMS is considered an asset. Rocky View Schools Benefits 6% Vacation Pay Hybrid (one day a week, working remotely) with Supervisor approval As this is a temporary position there is no employer paid sick time, pension, or benefits Rocky View School employees who are ineligible for employer paid benefits may access the supplemental benefits package at their own cost Professional development and training opportunities Pre-employment Requirements The successful candidate must submit a current Criminal Record with Vulnerable Sector Check within 30 days of the start of your employment Proof of qualifications/education as required by the position Applicants must provide a professional letter of reference, attached to the job application, from their most recent supervisor, relevant to the job opportunity, written on company letterhead, signed and dated within the past 18 months; or a list of updated references of a current/recent supervisor on your application. How To Apply We request all applications be placed through . Applications must include your cover letter, resume, proof of qualifications and a professional letter of reference. Please submit your application quoting job code #4066295 by September 21, 2026, at 4:30 pm MST. Rocky View Schools Human Resources We appreciate and consider all applications; however, only those candidates selected for an interview will be contacted. Applicants may be contacted via email or by phone for an interview. Please ensure your online profile information is up to date so there is no delay in contacting you.

Ce que vous ferez

The Administrative Assistant II provides clerical and administrative support to the Human Resources department, including managing staff profiles and employee contracts in the HRMS. Key duties include coordinating interviews, maintaining document management systems, and assisting with HR operational needs.

Exigences

Candidates must have a certificate or diploma in office management or business administration and at least two years of administrative experience. Proficiency in Microsoft Office and strong communication skills are required, while experience in an educational setting or HRMS knowledge is an asset.

Avantages

• Vacation Pay • Hybrid Work Option • Supplemental Benefits Package • Professional Development • Training Opportunities

Compétences indiquées

• Gestion du temps · Souhaitée
• Service à la clientèle · Souhaitée
• Sens de l’organisation · Souhaitée
• Administrative Support · Souhaitée
• Critical Thinking · Souhaitée
• Prioritization · Souhaitée
• Saisie de données · Souhaitée
• Communication Skills · Souhaitée
• Microsoft Office Suite · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Administrative Support
• Customer Service
• Organization
• Prioritization
• Time Management
• Microsoft Office Suite
• HRMS
• Document Management
• Critical Thinking
• Communication Skills
• Data Entry
• Meeting Minutes

Domaines d’emploi

• Human Resources
• Administrative
• Education
• Customer Service & Support